Personal Assistant

  • Search Talent Employment Ltd
  • Toronto, ON, Canada
  • Nov 01, 2018
Full time Admin-Clerical

Job Description

We are looking for a hard working, responsible Personal Assistant to provide personalised secretarial and administrative support in a well-organised and timely manner to the owner of our corporate client. You will work on a one-to-one basis on a variety of tasks related to the owner's working life and communication. Working directly with the owner you will need to be able to take instruction well in a fast paced environment.

Responsibilities include:

Screen, respond to and direct phone calls & emails and distribute correspondence
Act as the point of contact between the owner and internal/external clients
Prepare and distribute client correspondences including invoices, emails, etc.
Process relevant information related to corporate bookings
Handle requests and queries appropriately
Manage Google Calendars and schedule meetings where necessary
Assist with changes / updating key information on Wordpress site
Manage supplies inventory and replenishment
Produce reports, presentations and briefs were necessary
Any other key duties required by the owner

Skills:

Outstanding organisational and time management skills
Ability to multitask and prioritise daily workload in fast paced environment
Proficiency in using MS Excel and Word
Ability to use Mac is considered beneficial
Proven Wordpress experience (basic to intermediate knowledge is acceptable)
Excellent verbal and written communications skills
Written and spoken English proficiency is essential

Requirements:

Proven work experience as a Personal Assistant
Knowledge of office management systems and procedures
Discretion and confidentiality
Interest in Art is beneficial, although not essential
'Can do' attitude

Essential:

Candidate must be an Canadian citizen or permanent resident

City

Toronto