Trust Administrator - ScotiaTrust, Estate & Trust Services

  • Scotiabank
  • Vancouver, BC, Canada
  • Feb 01, 2018
Full time Finance Research

Job Description

Purpose of Job

The Trust Administrator (TA) position provides administrative support to those directly responsible for client service in Estate, Trust and Agency accounts. The TA provides administration services to an assigned group of accounts of varying complexity and size at established service levels and fee rates in accordance with corporate policy and procedure, the operating document, client needs and current legislation.

The focus of the position is largely internal with an emphasis on implementing action plans and/or processing information.

While discussions with Co-Trustees, beneficiaries, clients, their advisors and the business community will generally be

the responsibility of the Trust Officer, the TA will frequently deal with external contacts, gather and relay information and is designated as the point of contact in the absence of the Trust Officer. 

Specific Accountabilities

  • Assemble information regarding assets in new accounts (including research into the tax costs) and ensure the preparation of the opening inventory/Record of Trust. Set up client and asset information on the Trust system, including the creation and maintenance of diaries to provide for such matters as fixed remittances, fee processing, investment reviews and statement production.
  • Prepare routine correspondence and documentation, including draft documentation in respect of matters that policy requires to be submitted to the Discretionary Powers Committee and correspondence concerning beneficiary/court approval of fees and statements.
  • Maintain daily surveillance over cash positions and provide reports for any cash positions that require remedial attention. Create/input accurate and timely accounting entries for payments to third parties, realization of assets, fee collection, referring all unusual items for further action as required. Prepare detailed fee calculations in Estate and Trust accounts in accordance with fee agreements or localjudicial/industry practice.
  • Provide effective back-up in the absence ofthe Trust Officer by demonstrating a detailed knowledge of the accounts and responding to the clients beneficiaries needs in a timely manner, referring matters to other resources where appropriate.

Education/Work Experience/Designations

  • Enrolment in Financial Industry courses - CSC, IFIC, Trust Institute, ICB.
  • Working knowledge of asset management and administrative  procedures
  • Strong PC Skills
  • Basic knowledge of Trust Accounting principles.

As Canada’s International Bank, we are a leader when it comes to inclusion. We are a diverse and global team, speaking more than 100 languages with backgrounds from more than 120 countries. We value the unique skills and experiences each individual brings to the bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. Candidates selected for an interview will be contacted directly.  If you require accommodation during the recruitment and selection process, please let us know. We will work with you to provide as seamless a recruitment experience as possible.