Accounts Payable Administrator

  • VitalAire Canada
  • Mississauga, ON, Canada
  • Jan 09, 2018
Contractor Accounting Admin-Clerical Finance

Job Description

Our success has come from providing superior service through highly motivated people.  At VitalAire you will have a job that has IMPACT.

VitalAire is a leader in home oxygen therapy, CPAP sleep therapy programs, medical gases, respiratory products, and services from coast to coast. Over 40+ years of experience, 100 locations, 950 employees and accreditation status with Accreditation Canada assures quality programs and unsurpassed service.

VitalAire is a part of the Air Liquide Group which has over 50,000 employees worldwide in 80 countries and has been an international leader in medical gases and respiratory services markets for over 40 years.

Looking for a Challenge?

VitalAire is seeking exceptional talent to join in our commitment to making VitalAire an even better place to work.  If you are looking for somewhere you can assist in driving positive change and would like to help move VitalAire one step closer to being an employer of choice – look no further.  We have Competitive Spirit and We Play to Win.  Opportunities for growth and recognition are available at all levels for those people who are engaged and committed to accelerating positive results.

Advantages of working for VitalAire?

  • Competitive salary, vacation and performance based pay increases
  • Competitive benefit package & company RRSP contributions
  • Standard working hours for better work/life balance
  • Tuition reimbursement & Career Development programs
  • Employment Assistance Program
  • Successful and stable, industry leader

Are you ready to get on-board?

We are currently looking for a Full Time Administrator, Accounts Payable for our Mississauga Head Office for a 18 month contract. The incumbent is responsible to efficiently process supplier invoices for approvals and payments.  It is also a support position to the branches and regions in coding and responding to questions.  The incumbent will carry out all responsibilities while promoting VitalAire's safety and quality practices.


  • Receives supplier invoices; sorts, scans and enters data into accounts payable software (AS400 or Beanworks or LCM)
  • Verifies and ensures correct coding, accuracy of information, and appropriate tax treatments for all invoices
  • Enters expense reports into accounts payable software, and audits for controls compliance (approvals, DOA, company policies)
  • Ensures prompt and accurate posting of cash, cheques, wire transfers, credit card payments and branch deposits to bank accounts and accounts receivable sub-ledger
    • Responsible for completing intercompany payments on a monthly basis including but not limited to requesting statements, processing payment via internal portal, and resolving disputes/reconcile variances
    • Prepares and completes proposals for weekly cheques, audits for accuracy and ensures proper sign off and processing Electronic Fund Transfers (EFTs)
    • Responds to vendor inquiries and requests, and addresses questions from branches
    • Requests statements for all assigned vendors and reconciles on a monthly basis
    • Completes other assigned accounts payable reconciliations
    • Prepares and analyzes monthly accruals (Beanworks and other)
    • Process improvement/ad-hoc accounts payable projects
    • Seeks opportunities to improve processes where possible


  • College Certificate or Diploma in Accounting
  • Comfortable working with Excel and Google mail
  • Strong communication skills.
  • Able to meet deadlines, multi-task and prioritize.
  • Attention to detail is critical
  • 1-2 years of experience with accounting/accounts payable


NOTE: All employment is conditional upon the completing and obtaining a satisfactory background check, including educational, employment, references and other relevant verifications depending on the position. This position is open to applicants legally authorized to work in Canada.

VitalAire Canada Inc. provides equal opportunities for all applicants and is committed to fostering an inclusive and accessible environment. Accommodations are available on request for candidates taking part in all aspects of the selection process. We thank all applicants for their interest; however only those candidates selected for an interview will be contacted.