Procurement & Facilities Clerk

  • Blake, Cassels & Graydon LLP
  • Toronto
  • Jun 07, 2019
Full time Admin-Clerical Customer Service Facilities Legal

Job Description

Blake, Cassels & Graydon LLP (Blakes), one of Canada’s largest and most successful law firms, has an immediate opening for a Procurement & Facilities Clerk to join the Procurement & Facilities department in the Toronto office.

Reporting to the Manager, Procurement & Premises, the successful candidate is responsible for providing Blakes clients and employees with a safe, clean and pleasant work environment. This position is also responsible for assisting with the day-to-day requests of the Procurement & Facilities department, such as delivering, collecting and distributing mail and courier packages within and outside the Firm when requested.

Primary responsibilities include, but are not limited to:

  • Office Moves – Coordinating moves with staff and vendors (e.g., distributing moving bins, setting up furniture, updating floorplans, etc.)
  • Procurement of Office Supplies – Sourcing out products and services for other departments, ordering and maintaining inventory of office supplies, generating purchase orders, and reconciling invoices
  • Preventative Maintenance/Repairs and Generating Reports – Acting as the point of contact to maintain a safe and healthy work environment (e.g., conducting site inspections, monitoring work by outside vendors and contractors, etc.)
  • Work Permits, PGA and Act as Point of Contact for Contractors – Submitting work permits/repair requests to the landlord for various outside contractors; reporting maglocks, card reader and cleaning issues to landlord; and liaising with building security to ensure duress alarms are operational
  • Ergonomics – Responding to requests and coordinating appointments with employees/ergonomist
  • Support – Providing coverage and assistance to the Procurement & Facilities team and lending a hand in other departments as needed

 Qualifications:

Education/Experience:

  • Three to five years of experience in an office setting
  • College/university education and/or procurement/facility-related courses would be an asset
  • Experience with the RFP/RFI process would be an asset
  • Previous experience in a procurement, facility services or office services environment would be an asset

 Skills/Abilities:

  • Ability to prioritize and organize tasks in a timely manner
  • Excellent verbal, written communication and interpersonal skills, with the ability to work in collaboration with others
  • Microsoft Office programs such as Outlook, Word and Excel; experience with procurement software, AutoCad and 2ship would be an asset

 How to Apply:

To apply for this position, please submit your application and include your cover letter and résumé directly to our application portal.

Blakes wishes to thank all applicants for their interest. However, only those candidates selected for an interview will be contacted.

Who We Are

At Blakes, we are all about our people. We are committed to not only providing exceptional client experiences, but also fostering an open and inclusive workplace culture for legal professionals and administrative professionals. As a winner of the Canada’s Best Diversity Employers award, as well as the Greater Toronto’s Top Employers award, we know that diversity and inclusion are not simply initiatives on the perimeter of our business — they are the core of our success. We understand the importance of cultivating an environment that brings out the best in each person. Our success as a Firm starts with the hiring, development and retention of top talent.

Blakes welcomes applications from all qualified applicants. The Firm is committed to maintaining an inclusive work environment comprised of people with diverse perspectives, backgrounds, identities and cultures.

The Firm provides accommodation for applicants with disabilities during the recruitment process in accordance with applicable laws. Please contact us to request accommodation.

City

Toronto