45-19 Accounts Payable Administrator

  • Family Services of Greater Vancouver
  • Vancouver, BC, Canada
  • May 16, 2019
Full time Accounting Nonprofit-Social Services

Job Description

JOB OPPORTUNITY: Accounts Payable Administrator

 

 

Accounts Payable Administrator Competition # 45-19

 

DO YOU WANT A MEANINGFUL JOB, HELPING OTHERS? JOIN US!

 

ABOUT FAMILY SERVICES OF GREATER VANCOUVER (FSGV)

Founded in 1928 and celebrating its 90th year, FSGV is a charitable organization with nearly 100 social services programs and 500 employees across Vancouver and the Lower Mainland.

 

Our values:

  • Innovation
  • Integrity
  • Diversity
  • Optimism
  • Excellence

 

FSGV commands respect in the community while envisioning and impacting brighter futures for the people we serve. We provide a supportive workplace for our staff and professional, effective services for our clients, including counselling, therapy, advocacy, education, employment support and community services.

 

WHAT YOU BRING

  • 3+ years of experience in similar role.
  • Certificate or diploma in accounting plus 3 years of recent, related experience.
  • Proficiency with Microsoft Excel and Word.
  • Proven commitment to providing excellent customer service.
  • Excellent interpersonal skills and ability to build relationships.
  • Outstanding analytical and problem-solving skills.
  • Organized, detailed-oriented and able to multi-task in a fast-paced environment.
  • Excellent time management skills and the ability to always meet deadlines.
  • Self-motivated and able to work unsupervised.
  • Demonstrated experience working well as a member of a team.

HERE’S WHAT WE CAN DO TOGETHER

Reporting to the Controller, and with a strong awareness for detail, this role manages a high volume of payables within tight deadlines. Working closely with a small team, the Accounts Payable Administrator works collaboratively with other business units with the organization and with Finance team members to achieve the operational goals of the Agency.

YOUR KEY CONTRIBUTIONS

 

Accounts Payable Administration

  • Enter invoices and appropriate documentation into the Agency’s accounting software and verify the coding and approval of those invoices in accordance with Company policy;
  • Manage employee travel and business expense reports and verify coding, receipts, tax amounts and approval of these expense reports in accordance with policy;
  • Assist with the preparation and review of weekly aged accounts payable reports and provide analysis of aged items to ensure that payments are up to date;
  • Prepare payment batches and process payments via checks, wires, and other payment methods;
  • Reconcile accounts payable accounts to the GL, vendor statements and assist with month-end close tasks;
  • Monitor the accounts payable mailboxes for invoices and related correspondence;
  • Answer vendor inquiries in a timely and professional manner;
  • Call internal and external counterparts/clients on payment statuses and general inquiries;
  • Maintain the accounts payable filing system, including paper and electronic invoices, general accounting data and providing scanned invoices and related documents for all balance sheet accounts to accounting staff;
  • Provide feedback to the Director of Finance regarding vendors such as capturing discount terms, invoicing errors, electronic payment opportunities and payment with credit card;
  • Administering any needed updates / changes to corporate credit cards;
  • Assist with special projects as needed;
  • Other duties as required.

WHAT WE OFFER YOU

 

FSGV supports career development and training for staff to reach their potential, offering mentorship and professional advancement in a supportive environment. We recognize the importance of work-life balance, wellness and a safe, inclusive and welcoming workplace that values diversity and respect for all.

 

Work Hours: 35 hours per week M-F

Salary: GS8, Step 1 $1,653.40 bi-weekly with a competitive benefits package and pension

Location: East Vancouver, Commercial and Broadway

 

HOW TO APPLY

If this describes you, please send us your resume and cover letter (indicating the competition number 45-19 in email subject line). In your cover letter, please outline your interest and relevant experience for this role, and tell us where you heard about this opportunity.

 

FSGV is an equal opportunity employer. If you require a disability-related accommodation in order to participate in the recruitment process, please email your contact information to careers@fsgv.ca for follow-up.

 

Post End Date: Position will remain opened until filled

 

Only short listed candidates will be contacted for interviews. Thank you for your interest.

 

FSGV is committed to the principles of diversity. We encourage applications from qualified people of all gender expressions and identities, sexual orientations, visible minorities, Indigenous persons and persons with disabilities.

 

City

Vancouver, BC